Features
Everything from drop-off to pickup
One plan with everything in it. Price depends on how many active students you have, never on which features you get.
At the front desk
Check-in and check-out
Scan a QR sticker, or find a student by name. Works at the desk, or on a tablet students scan themselves.
The pickup queue
Who is ready to go home, who may collect them, and a flag when the name does not match your records.
Live roster
Who is in the building right now. If you ever had to evacuate, this is your headcount.
Works when the wifi doesn’t
Scans are saved on the device and send themselves when the connection returns. Nobody re-enters anything.
What parents see
Pickup texts
When a student finishes, their parent gets a text. The app writes it and you tap send from your phone, free. Fully automatic sending is an optional add-on from November 1.
A pickup list the desk can trust
Each child’s record says who may collect them and who must not. The queue checks the name against it.
The office work
Your roster from K-SIS
Import the two files you already export. Or add our small Chrome extension to the office computer and update the whole roster in one click. No retyping either way.
Schedules
Set a whole group at a time. A child due 5:00 to 5:30 who arrives at 5:15 still shows as done at 5:30.
Staff accounts
One per person, three permission levels. An assistant can run the desk and cannot break anything.
Runs on what you have
Any phone or tablet with a camera from the last few years. Add it to the home screen and it opens like an app. Nothing to buy but the stickers.
The records you keep
Notes and test results
Class notes are deleted automatically after 90 days. Achievement and placement results stay on the child’s profile.
The reading library
Lend and return by scanning the book. Reading students only.
History and export
Attendance kept for the two years Kumon requires, and downloadable as a spreadsheet whenever you are asked for it.
Pricing
One plan, one optional add-on
Your active students are simply everyone on your roster who has not withdrawn. We count them for you, and you hear from us before a size change ever shows up on a bill.
$59 / month
or $649 a year
- Every feature above
- K-SIS import, and one-click roster updates
- Unlimited staff accounts
- No setup fee
$79 / month
or $869 a year
- Exactly the same, for a bigger roster
- No setup fee
+$35 to +$99 / month
optional · billed monthly
- $35 up to 100 students
- $49 up to 200 · $99 up to 500
- One price covers everything: the messages, the phone number, the fees
Ready November 1. Allow up to three weeks for the phone companies to approve your center’s text number, so ask early and it is live the day you need it. Optional: as standard, the app composes each message for you to send from your own phone. Over 500 students, ask us.
How the day is tracked
Three steps, so no child slips between them
A student who has finished their work is still counted as present, because they are still in your building. Your evacuation headcount stays true until a staff member releases them.
Checked in
Scanned on arrival.
Work complete
Done, waiting for pickup. Still counted as present.
Checked out
Released by a staff member, in person.
Privacy
What we never ask for, and never hold
This is a database of children’s names and parents’ phone numbers, and we built it like one.
- Your K-SIS password
- We never ask for it. The roster extension works inside your own browser, while you are signed in to K-SIS yourself. There is no Traqmon login form for K-SIS anywhere, and nothing for us to store.
- Names and phone numbers
- Scrambled one entry at a time. Even somebody who stole the whole database could not read a name or a number out of it.
- The QR stickers
- A sticker carries a meaningless code. Found on the floor, it tells a stranger nothing.
- Old records
- Class notes are deleted automatically after 90 days. A withdrawn student’s personal details are erased two years after they leave.
- Texting consent
- Texting stays switched off until you confirm you have consent. We never text anybody on your behalf before then.
Setup
Set up in an afternoon. Use it the same day.
Kumon requires digital check-in at every center by October 31. Only the stickers take real time, so order those first and set the rest up while they ship.
- Order your QR stickers.Pre-printed labels, a different code on each. The only step measured in days, so start it today.
- Set up your center.Enter your invitation code and you are in straight away. No call to book.
- Bring in your roster.Sync it from K-SIS with our Chrome extension, or import the two files you already export.
- Invite your staff.One account each, with the right permissions.
- Set schedules and attach stickers.Schedules in bulk; stickers one child at a time as the labels arrive.
The app keeps this list for you and shows what is left. You can start checking students in by name on day one; the stickers just make it faster as they arrive.
Details
The fine print, written down
What is included at every size
Streamlined self-onboarding: the app walks you through setup step by step, and most centers are running the same afternoon. If you need help, email support@traqmon.com or use the help form inside the app. There is also a plain-English manual, in the app once you are signed in, that your staff can read in an evening.
Bringing your roster in works two ways, and both are included: import the files you already export from K-SIS, or add our Chrome extension to the office computer and one click there pulls the latest roster across, with a preview before anything changes.
How the texting add-on is billed
One flat rate a month, set by your active student count: $35 up to 100 students, $49 up to 200, $99 up to 500. That price covers everything. The messages, your center’s own phone number, the registration US carriers require, and the fee they charge on each text are all inside it. Nothing extra appears on the bill.
Switching it on takes some lead time: the phone companies approve every center’s text number before it may send, which usually clears in days and can take up to three weeks. We handle all of it; you just need to ask early. You are not billed while you wait. The add-on starts the day your number is approved and sending.
If your student count crosses a line, the new rate starts on your next bill, not the one you are in, and we tell you first.
The add-on is optional. As standard, the app composes each pickup message for you to send from your own phone.
Turning the texting add-on off and on
Your center’s phone number and its registration cost the same every month whether a text goes out or not, so pausing texts does not pause the charge. Switching the add-on off entirely releases the number and stops the charge. Getting a new number approved later usually takes days and can take up to three weeks. So leave it on over a short break, and switch it off for a long one.
Custom work, price changes and tax
Need something built just for your center? Ask. If every center would benefit, we usually just build it. Work that only makes sense for you is quoted separately, before anything is done.
Prices are reviewed once a year, never mid-term, and you hear from us before anything changes. Sales tax, where it applies, is charged separately.